Everything You Need to Know About Setting Up a Virtual Mailing Address

You’ve heard the terms before: virtual office, virtual mailbox, business mailing address… but what do they mean? Is it just a fancy name for a P.O. Box or is it something else? Well, the first thing to know about a virtual mailing address is NOT the same as a post office box. Typically, it serves a different purpose than a P.O. Box and should be approached in a different manner.

So what exactly is a virtual mailing address?

Anytime MailboxTo answer these questions, we sat down with Matt Going, CEO and Co-Founder of Anytime Mailbox, a mail notification system that makes having a virtual mailing address a piece of cake! Matt is a veritable expert on virtual mailing addresses. He shares with us what a virtual mailbox is and why you would need one for your business. Check it out!




Virtual Office vs. Virtual Mailing Address: What’s the difference?

Terminology for these services can be a bit muddled, so it’s okay if you aren’t totally sure what’s what. Essentially, a virtual office is a bundling of services: phone, reception and mail. Typically, a virtual mailing address is included as a feature of a virtual office bundle.

While the service is normally featured as an “add-on”, it’s actually one of the most important services to many virtual office users.

Tell us about Anytime Mailbox. What are some key features of this service?

Tampa virtual mailing addressAnytime Mailbox is a fully private, white label platform that allows mail centers to easily scan and track mail they receive for clients. It’s a popular service among coworking and shared work space operators due to its convenience and easy-to-use features.

With Anytime Mailbox, space operators are able to scan mail that is then automatically tagged in users’ accounts. Recipients are immediately notified through the system and given an option to shred, toss, open or scan contents. As a professional, this greatly increases your productivity as you can check incoming mail anytime, at your convenience.


When you say “professionals” who do you mean? Who are the largest consumers of virtual mailing address services?

The largest consumers, by far, are working professionals. This can include any of the following:

  • Entrepreneurs
    • Maybe you’ve got a startup or small business and you want to give a little more credence to your name. Well, setting up a virtual mailing address in a prestigous market can offer that.
  • Home office-users
    • You might work from home because your company is out of state or you are able to work remotely. Either way, you probably want to establish a professional mailing address to keep your home and work life separate.
  • Road warriors
    • Does work require you to travel frequently? You can set up a permanent mail-receiving address for professional correspondence. With Anytime Mailbox, you’ll never have to worry about missing an important piece of mail or document.

A virtual mailing address can even be perfect for businesses looking to establish a professional presence in a desired market area.

How can people find out more?

For even more about how Anytime Mailbox can simplify your life, check out our website for a complete overview and services breakdown.

Want a virtual mailing address in downtown Tampa?

If you’re interested in setting up a mailing address in downtown Tampa or other virtual office services, Suites@Madison can help!




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