3 Reasons Why You Need Video Conferencing Services as an Attorney or Court Reporter

Let’s face it:

Getting a group of people together in the same room usually isn’t easy.

It makes it even more difficult when those people are all in different places and all on different schedules.

If you’re a court reporter or an attorney, you know better than anybody (except maybe an event-planner) the logistical headache of wrangling multiple parties into organized meetings. Whether you’re meeting with clients, holding a deposition or a mediation, face-to-face meetings are a major component of legal services. And finding a time and place on which everyone can agree upon can prove to be time-consuming and resource intensive.

Legal proceedings are drawn out enough as it is to have to add in unnecessary scheduling time.

Enter video conferencing.

Communicating via digital video feed as been a promise a long time coming.

From Star Trek to Back to the Future, movies and pop culture have been portraying the ability to communicate easily and effortlessly with face-to-face video conferencing equipment as an imminent technological advancement.

Thanks to the rapid technological strides we have experienced over the past decade or so, that vision is now a reality.

Video conferencing is now a viable means of facilitating person-to-person contact, that relies less on location and time. The corporate world is quickly embracing video conferencing with services like Zoom, Google’s Meet and Skype being adopted by nimble startups as a way to maintain face-time even while working remotely.

If you have used any of the above services, you know they are great for informal meeting sessions, but connection quality can be spotty and they have their share of troubleshooting moments.

That’s why the legal field has adopted its own practical uses for video conferencing.

If you’re an attorney holding a deposition or a court reporter transcribing audio/video feed, posterity and exact documentation are absolutely necessary. You can’t afford to miss information due to screen lag or voice-dropping. You need to rely on the clarity and quality of connection throughout your entire meeting. Telecommunications companies like PolyCom and Cisco have realized this need and have developed specialized products to ensure crystal-clear audio/visual quality.

Why make scheduling meetings hard? Here are three reasons why you should be using video conferencing if you’re an attorney or court reporter.

Spend Your Time More Efficiently

We mentioned earlier that legal proceedings take a long time. Legal proceedings take a LONG time. Sometimes just scheduling a meeting can feel like a mediation in itself. When you’re dealing with a case that involves different counties or states this can become even more of a feat.

With video conferencing, you can connect immediately regardless of whether you are in the same room as your client or other party.

Maintain Person-to-Person Connection

If you’re holding a deposition, it’s important to maintain face-to-face contact with the deponent. The ability to read body language and facial movements is essential in getting comprehensive, accurate insight into the deposition. You sacrifice this true person-to-person contact when using traditional telephone conferencing.

Streamline Your (And Your Client’s) Costs

If you’re driving across the state — or flying between them — to meet a deponent or transcribe a mediation, this not only takes time, it also takes money. You don’t need to be wasting your time flying out to meet deponents or opposing counsel and your clients don’t need to get hid with hundreds of dollars in billable hours spent traveling.

Do yourself and your clients a favor and start using video conferencing services.

Video Conferencing & Meeting Room Packages

In many cases, its typically easier for attorneys and court reporters to find common meeting schedules. For one, because the two professions have a sort of symbiotic relationship and for another, not everybody likes to be deposed.

Just as attorneys and court reporters are a natural fit, we figured meeting rooms and video conferencing were a natural fit too.

Now, we offer comprehensive video conferencing packages with our hourly meeting rooms. Our high-end PolyCom conferencing system provides crystal-clear audio/visual quality across our secured network. Plus you’ve got access to all the amenities and services of our private meeting rooms!